Transition to Infor: Authority to Commit and How it Affects You

March 08, 2021

 

Transition to Infor: Authority to Commit and How it Affects You

 

As you learned via an update sent on February 8, 2021, the new Infor Supply Chain Management System will be launched in mid-April 2021 at UM Shore Regional Health and ChoiceOne. The change to Infor Supply Chain Management is another vital step toward our vision of One UMMS, streamlining our processes to produce greater collaboration, enhance operations and, ultimately, higher quality care to the people of Maryland.

 

What is Authority to Commit?

One of the planned benefits with the Infor system is improving how we apply our Authority to Commit (AtC) policy. AtC is a policy that establishes the financial approval limits for individual employees.

  • Approval limits govern the approval workflows in Infor.

  • Approval levels are standardized across UMMS to improve an important financial control.

  • Your approval level is based on your HR job code and designation; it has been assigned based on your organizational authority.

  • Your specific approval level was reviewed and set by department leadership and Decision Support

 

 

What does this change mean for ME?

Requesters

  • Requesters may no longer approve their own requisitions. 

  • Requesters who are also Approvers at that same authority level will see their Requisition route to the next higher approval level.

  • The individual(s) who approve your request may be different from who it is today.

     

Approvers

  • If you are currently an Approver, your authority to commit level may change to align you with policy.

  • Due to the changes in approval leveling, Senior Vice Presidents and Vice Presidents may find they are required to approve requisitions. In some cases, certain departmental managers and directors will gain additional approval rights.

  • Departmental leadership will continue to be responsible for managing/monitoring expenses in their department.

 

How do I prepare for this change?

All Approvers and Requesters have been assigned mandatory eLearning training in UMMS U. It is vital that you complete your assigned training prior to the deadline of March 31, 2021. Because the Infor system and the AtC policy is different from the current system, you are encouraged to complete the eLearning and take time to practice in the Infor sandbox.

Although we have performed a detailed review of Requesters and Approvers, we expect to identify the occasional case during go-live that will result in an adjustment.

 

How Do I Learn More?

More about this change will be shared with you as part of Infor training. The AtC policy is owned by the Corporate Finance Shared Services team. Please direct policy questions to your local Decision Support team.

 

ABOUT THE MOVE TO INFOR

Infor, which is already used by UMMS Human Resources, Payroll, Supply Chain, and Financial Management, is a best-in-class system which will increase automation, streamline processing and standardize reporting. Now, we’re expanding it to deliver these benefits System-wide.

This change to Infor is another vital step toward our vision of One UMMS, streamlining our processes to produce greater collaboration, enhanced operations and, ultimately, higher quality care to the people of Maryland.

  

This content is for Internal Use only.