Coming Soon: UMMS to Implement a New and Improved Financial and Supply Chain Management System

June 18, 2019

We are excited to give you a preview of great things to come in the near future when we will go-live with a new Financial and Supply Chain Management system! Infor/Lawson, which is already used by UMMS Human Resources and Payroll, is a best-in-class system used to increase automation, streamline processing, and standardize reporting. Now, we’re expanding it to deliver these benefits system-wide as a fully integrated platform.

The following components will be included in the implementation:

• Financial Management: Accounts Payable, Asset and Capital Project Management, Cash Management, Grants and Foundations reporting, and General Ledger (Financial Reporting)

• Supply Chain Management: Inventory Control/Management, Requisitioning, Purchasing, Strategic Sourcing, and Contract Management

Importantly, this isn’t happening all at once, or even tomorrow. We wanted to give you a preview of these changes, and let you know that you will have the tools, and the time, to become comfortable with the new system before we make the switch.

We are committed to giving you the support you need to understand and utilize this new system. Look for more information to come regarding the impact to you and your employees, and let us know if you have any questions, or suggestions, in the interim.

Below is more information on the benefits of the new Infor/Lawson system; the implementation plan; and what we need from you.

Thank you for your attention and support.

WHAT’S HAPPENING?

UMMS is launching a new and improved Financial and Supply Chain Management System. Some of the benefits and features of the new Infor/Lawson-powered system include:

Improved General Ledger

• A new General Ledger with consistent/standard Accounting Unit (i.e. Department) and Account naming conventions

• Standardized system-wide reporting 

Enhanced Supply Information

• System-wide access to the full catalog of contracted products for requisitioning, enabling more efficient and consistent supply fulfillment, and better adherence to contracted pricing

• Ability for direct insight into order status

• Ability to use Global Standards on data (GS1, Global Trade Item Number (GTIN), Global Unique Device Identification Database (GUDID)

Advanced Functionality

• New, enhanced capabilities for UMMS, including Contract Management/Strategic Sourcing, Mobile Supply Chain, and Projects and Activities Accounting 

IMPLEMENTATION PLAN

This is a multi-year, and phased rollout:

Financial Management: All UMMS entities – except UM Capital Region, UM Charles Regional, and UM Upper Chesapeake – will go-live on the initial implementation date in fiscal year 2020.

Supply Chain Management: UM St. Joseph Medical Center and UMMS Corporate will go-live on the initial implementation date. Other entities will go-live in a phased approach thereafter.

Project work is underway for UM Capital Region, UM Charles Regional, and UM Upper Chesapeake.

WHAT WE NEED FROM YOU

Many of you and your employees are already involved in this project and we appreciate your continued support. We will continue to reach out with specific needs and details as we move closer to implementation.