Guidance on Gatherings

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September 7, 2022

UMMS has adopted a color-coded UMMS Tiered Approach to Infection Prevention Practice and Presence at the Workplace (UMMS Tiered Approach) to guide our infection prevention (IP) policies and provide clear direction to team members across the System. The UMMS Tiered Approach includes guidance on hosting or attending work-related or community-facing events and gatherings.

The UMMS Tiered Approach was most recently updated on September 6, 2022.

While team members with questions regarding IP precautions should review the policy in full, below is a summary of the recommendations for various situations under the current Level Yellow:

Indoor Meeting Size and Composition

  • Generally, no restriction or as recommended by state/national guidelines; team members should follow masking guidance outlined in the UMMS Tiered Approach
  • Meals are allowed at indoor gatherings of up to 50 people; allowing meals at larger gatherings is at the discretion of the Senior Vice President or CEO with a risk-benefit assessment; when meals are provided at larger gatherings, it is recommended that team members continue masking when not eating
  • All meetings should include virtual meeting or teleconference options

Outdoor Gatherings and Meetings

  • No restrictions

Community-Facing Events on Hospital Premises (e.g., a blood drive)

  • Follow applicable UMMS, state, and national guidelines on gatherings, including occupancy, distancing, and masking recommendations
  • Meals may be provided at indoor events with occupancy up to 50 individuals; allowing meals at larger gatherings is at the discretion of the Senior Vice President or CEO with a risk-benefit assessment; when meals are provided at larger gatherings, it is recommended that team members continue masking when not eating

UMMS-Sponsored Social or Community Events Outside UMMS Premises (e.g., sports events, celebrations, and fundraising events)

  • Responsibility for large offsite gatherings lies with the hosting leader
  • Hosting leader should ensure steps are taken to mitigate risk, consistent with UMMS, state, and national recommendations
  • Guidance to attendees should reflect an awareness of the potential for transmission in the respective community and event

Click here to review the UMMS Tiered Approach for a comprehensive chart of all infection prevention precautions.

This content is for Internal Use only.